Why Ngage Temp BackOffice
Data import from TempData
TempData platform includes all the key data of the dispositions that are currently in force for temporary workers from different professional sectors. Thanks to a prearranged import, our system is periodically updated to provide data related to collective labour contracts.
Starting from 2019, we are being certified Swissdec in order to have a greater guarantee of salary data and to transmit them more quickly and safely.
for the Swiss market
Ngage Temp BackOffice is the integrative module developed for meeting the needs of the Swiss market in the administration management.
The administration module is an integrative part of the operational Ngage, which, together with the ATS, the CRM module, the agenda and the reporting tool allows you to manage all HR processes from recruiting to employee management.
Indeed, the module helps you manage active contracts, pension contributions, family allowances, sick pay, employee time and attendance and invoicing.
How it works
You can decide to outsource a consistent part of the administration module in order to optimize information flows and processing.
We can competently take part of the processes in charge, starting from the timesheet on, and directly manage them in outsourcing.
That will help you improve the entire process management in terms of time and costs reduction.
Different level timesheet management
A key function that gives both the employer and the staffing agency the possibility to easily manage the timesheet by themselves.
Once the clients have filled out the “presence management” section, they can choose the employees, whom they want to record the working hours for. In addition, the employee can autonomously work on the timesheet to manage the presence time at work.
Bank Acceptance & ISR
These two different procedures allow a more automatized management of both invoicing and salaries. The procedures of banks acceptance and of PostFinance (ISR) are harmonized through the ISO 20022 standard.
Employee’s absence module
The administration tool allows the employee to manage the absence module promptly and in real time, by entering her/his personal area at any time.
The data extraction function allows you to export data in CSV format. You will be able to extract the margin analysis as well as all available data, which you can swap with your account office.
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Frequently Asked Questions
Ngage Temp BackOffice includes three different quotations, namely for temporary, permanent and consultancy services. Besides, it is possible to add new ones according to your specific needs.
Our system allows you to create and manage both quotations and invoices even for the permanent.
TempData allows you to import all the collective contracts on both federal and cantonal level. With our solution, it is possible to customize and create new contracts as well.
Ngage Temp BackOffice includes an automatic calculation system, which takes into account balances as well.
Working hours can be managed from anyone who can access the system. Additionally, you can directly entrust both candidates and clients with the time attendance management.
The tool has already been preconfigured to make all basic contents at your disposal.
Our solution allows you to create and manage both invoices and salaries when you want, according to your specific needs.
Our solution allows you to have your old contracts and data migrated into the new software, regardless of their volume.
The administration module enables you to quantify down payments and to include them in the payroll. Besides, the system takes payroll taxes into account, which have to be calculated or not.
Our technology is available in English, German, French, Italian, Spanish, Portuguese and Polish. If you need an additional language, you can submit your request to us and we will verify that possibility.
Our tools are all very easy to use. You can rely on our internal customer service if you need more information or help. Besides, we are at your disposal at any time to schedule demos and training sessions to help you and provide you with after sales support.
Our solution allows us to migrate your old database into the software, by simply importing your candidate’s data regardless of their volumes. The migration process will help you preserve the recorded data, which we can import according to your request.
Your data is hosted in Switzerland. We guarantee data protection and security as well as the highest performance level under any circumstances.
Our solutions are all cloud and prevent companies from having a dedicated infrastructure and from being charged with additional costs for software maintenance. In exceptional cases or when requested by company policies, we can deliver you an on-premise edition of our software, so that it can be hosted on your company server.
All our solutions are 100% GDPR compliant in order to protect the personal data and privacy of EU citizens for transactions that occur within EU member countries.
As the software is developed internally, we can provide our clients with highly tailored solutions as far as layout and features are concerned. You can submit your customization requests to our team, we will be glad to satisfy them.
All data stored in your software are your own property, as we also specify in the licence agreement. Should you decide not to renew the licence, we will give you all your data back.